VISA Information

Citizens of certain countries are required to obtain a visa to enter Japan. Please check the following website of the Ministry of Foreign Affairs of Japan (MOFA) to know if you need to obtain a visa and the visa application procedures.

– Exemption of Visa (Short-Term Stay): 

https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html

– Visa Application Procedures: 

http://www.mofa.go.jp/j_info/visit/visa/index.html

REQUEST FOR SUPPORTING DOCUMENTS FOR VISA APPLICATION

The supporting documents for your VISA application will be prepared upon request. We only support VISA application for the purpose of attending the conference. The applicants should satisfy all of the following conditions. Please be noted that it may take about one week for the documents to be issued.

1. The applicant is an author of a selected paper, an invited speaker, or the registered conference attendees.

2. The applicant has completed the payment of the registration fee.

Before you apply for assistance, you are required to take the following steps.

1. Complete your registration with full payment of the registration fee
2. Book a Flight
3. Reserve a Hotel

*The period of your stay must be scheduled for a maximum of 2 weeks (including symposium period (4 days), arriving and departing day in Japan (2 days)).

1. Download from by cliking "VISA INFORMATION FORM"
2. Submit filled questionnaire form and a copy of conference registration confirmation to the IEEE-WCCI 2024 visa support office by May 25, 2024.
3. Please be sure the following points about your passport information

• Your passport is valid.
• Passport must be of the nationality indicated on the questionnaire form.
• If you are also applying for a visa for accompanying persons, you must also send the information of their passport.
•  

IMPORTANT NOTICE:

*Upon the receipt of the supporting documents, you are responsible to proceed the VISA application on your responsibility. 

*Requirements for quarantine and VISA application documents may differ depending on your departure country. Please confirm the requirements on your responsibility.

*IEEE-WCCI2024 will not take any responsibility for your loss in the case that you need to cancel your flight, hotel, and so on.

*If you are unable to obtain a visa and cancel your registration, you will still be subject to the IEEE-WCCI 2024 cancellation policy.

*The organizer will issue visa support documents, but this does not guarantee that you will receive a visa.

IEEE WCCI 2024 VISA Support Desk

Semiconductor Portal

Tel: +81-3-6807-3970

E-mail: ieee-wcci_visa@semiconportal.com

It may take several days to receive a response

All citizens who are required to apply for visas to enter Japan must apply in person at the Japanese Embassy  or
Consulate in their country. This form is not a visa application, however, in order to produce the necessary documents 
for your application, the IEEE-WCCI 2024 visa support desk MUST receive the following COMPLETE information.
Without this COMPLETE information, it will NOT be possible for us to provide support documents for visa application. 
In order for support documents to be issued in time for you to apply for your visa BEFORE the conference, it is 
IMPERATIVE that this form is returned to the IEEE-WCCI 2024 visa support desk at the address below AS SOON 
AS POSSIBLE. Please keep in mind that it can take MORE THAN ONE MONTH for your visa to be processed.
The guarantor of VISA application will be an affiliation, not an individual.  
Therefore, we will NOT accept the request to provide any information of the individual person of the affiliation.